How to Request Rules
To make sure that promotions at EFSC are legal and follow Florida's laws, it's important to establish and post a set of official rules for each college-sponsored promotion.
Here's a step-by-step overview of the process:
- Read the info on this page to figure out what kind of promotion you want to hold and what responsibilities you'll have as the host.
- Follow your department's internal process for getting a promotion approved.
- Once you have approval, use our online form to send in your rules request. You should do this before you create or share any related promotional materials. We also ask that you submit your rules request at least two weeks before your promotion is scheduled to begin.
- The Communications Office will follow up and help you make sure that all the necessary info for your promotion is posted online, and you'll be good to go!
Remember that only EFSC employees should request promotion rules for their organizations (e.g., club sponsors should submit the form, not club officers or members). Please also be sure to use a separate form for each promotion instead of combining multiple promotion requests on a single form.
What is a Promotion?
Promotions include instances in which EFSC awards prizes with retail value to a limited number of participants, whether based on skill (a contest) or at random (a drawing). They don't include instances in which free swag items are distributed to all participants — even if they're while supplies last.
Unless there's a special note saying otherwise, each person can only enter once for each promotion. College employees (including student workers) and their immediate families can participate, but they can't win any prizes.
- This type of promotion involves skills. Participants need to do, create, or submit
something to enter. Those submissions are judged using specific criteria (e.g., creativity,
style, accuracy, etc.) that assign numerical rankings to determine the winner(s).
- To enter, you must be a currently enrolled EFSC student taking at least one class during the term in which the contest is held. You also need to be a legal resident of the 50 United States or the District of Columbia. If you're under 18, you can enter with a consent and release form (PDF) signed by a parent or guardian.
- In this type of promotion, winners are chosen at random. Participants don't have to
pay, do, create, or submit anything to receive an entry. To make it fair, there should
always be a way for people to enter digitally (the Alternative Method of Entry), so
no one is left out.
- To enter, you should be a currently enrolled EFSC student taking at least one class during the term in which the drawing is held (unless otherwise noted). You also need to be a legal resident of the 50 United States or the District of Columbia, and you must be 18 years old at the time of entry — no exceptions! This is because games of chance are considered a type of gambling in Florida, where the legal age to do so is 18.
If you're running an EFSC-sponsored promotion, you're required to stick to the dates, times, and actions mentioned in the rules — so please be sure you have all this info finalized before submitting your rules request.
Additionally, anything you promote online or in print that mentions your contest or drawing legally has to include a link to the official rules. If your promo material is digital, just make it a clickable link using https://www.easternflorida.edu/promotions. If the promo material is printed, it should include ONE of the following:
- Text: Visit easternflorida.edu/promotions for complete rules and eligibility information.
- Promotions Page QR Code AND Text: Scan to view complete promotion rules and eligibility information.
Reminders: Submit your rule requests at least two weeks before your promotion starts. Each promotion needs its own separate submission, so please don't put multiple promotion requests on the same form.