Eastern Florida Student Handbook / Conduct Code
Updated each academic year, the Student Handbook includes the Student Code of Conduct, which is also known as the Student Bill of Rights and Responsibilities. The Handbook is your guide to the policies and procedures that impact you as a student at Eastern Florida State College. The online version of the handbook includes the categories in the accordion below.
Student Handbooks with a planning calendar are available in printed form at each Admissions Office. You can also open and download archived handbooks from prior years on the website.
IMPORTANT NOTE: Information on this web page and the downloadable website PDF version of the Student Handbook supercede information contained in the printed version of the handbook.
Handbook: Click category for details
Important Dates & Deadlines
Online Quick Reference Guide
Florida Agricultural & Mechanical University www.famu.edu
Florida Atlantic University www.fau.edu
Florida Gulf Coast University www.fgcu.edu
Florida International University www.fiu.edu
Florida Polytechnic University www.floridapolytechnic.org
Florida State University www.fsu.edu
New College of Florida www.ncf.edu
University of Central Florida www.ucf.edu
University of Florida www.ufl.edu
University of North Florida www.unf.edu
University of South Florida www.usf.edu
University of West Florida www.uwf.edu
VA Benefits www.gibill.va.gov
Department of Education www.ed.gov
US Government Student Information https://studentaid.ed.gov
Outside Scholarship Resources www.college-scholarships.com
U.S. Department of Labor www.bls.gov
Career One Stop www.jobbankinfo.org
College Board's My Road www.myroad.com
JobStar Central http://www.jobstar.org/
Statewide Online Student and Library Support Services
FloridaShines provides access to online student and library support services and serves as a statewide resource and clearinghouse for technology-based public post-secondary education distance learning courses and degree programs. FloridaShines' services to the students, faculties and staff of the state's public colleges and universities include:
- Support for Florida's ever-growing population of distance learners and institutions offering online courses and degrees
- Online academic advising services to help students identify the requirements of their chosen degree
- A variety of tools used by staff at college and university libraries to provide services to their students and faculties
- Online access to the library holdings of all Florida public colleges and universities, including electronic resources such as full-text journals, databases and eBooks.
Preparing for Transfer
Florida's Statewide Articulation Agreement, general education requirements, common prerequisites, Statewide Course Numbering System and the Florida Virtual Campus (FLVC) assist students in transitioning smoothly from two-year to four-year college or university programs. Students are provided certain guarantees and protections to ensure the Associate in Arts (A.A.) degree program is comparable to the first two years of a four-year program.
Statewide Articulation Agreement - The Statewide Articulation Agreement guarantees the transfer of 60 credits earned as part of the A.A. degree. However, students are not guaranteed transfer into the college or university of their choice. Admission to certain limited access programs and high-demand universities is very competitive. Admission can be based on GPA, completion of common prerequisites and completion of foreign language requirements, among other requirements. The articulation agreement guarantees transfer students will have an equal opportunity to compete against native students to enter limited-access programs. It is the student's responsibility to know the transfer admission requirements and be as prepared as possible to compete for a place in the four-year program. Students can find these requirements and track progress at www.floridashines.org.
Florida Virtual Campus - The Florida Virtual Campus (FLVC) is a statewide provider of innovative educational services for Florida's K-20 community. Working collaboratively with the state's 12 public universities, 28 public colleges, K-12 school districts, and other partners, FLVC provides services that help students succeed in school and life after graduation. Those services include:
- An array of academic advising, career readiness and distance learning resources for students and parents, available through the FloridaShines website
- Support for the academic libraries at the state's public colleges and universities including a discovery tool used by students and faculty to access library resources and an integrated library management system used by library staff
- Tools and training materials used by academic advisors, distance learning staff, librarians and other staff at Florida's public colleges and universities to provide services to their students and faculties
FloridaShines - FloridaShines works with the state's 40 colleges and universities and other partners to help students succeed in school and beyond. Students can check their transcript, register for an online course or search libraries across the state. FloridaShines is Florida's student hub of innovative educational services.
Florida colleges and universities have many articulation agreements in place that allow students to transition easily from one degree program to another. There are articulation agreements for Industry Certifications, Career Technical Certificates, Associate of Science and Associate of Arts degrees. Transfer (or articulation) agreements protect the credits earned by students during their freshman and sophomore years at Florida colleges.
2+2 Program Admission - Students who earn a two-year Associate of Arts degree at a state college are guaranteed admission into one of the state's 12 universities to complete a four-year baccalaureate degree. If you are currently enrolled in a state college, you can find out what courses you need to meet the requirements of the four-year baccalaureate program you select.
Transfer Student Bill of Rights - Those who earn an Associate in Arts Degree (A.A.) from a Florida public university, state college, or community college are guaranteed certain rights under the Statewide Articulation Agreement. A list of rights is provided below:
Admission to one of the state universities, except to limited access programs which have additional admission requirements;
Acceptance of at least 60 semester hours by the state universities toward the baccalaureate degree;
Adherence to university requirements and policies based on the catalog in effect at the time the student first entered a Florida public college, provided the student maintains continuous enrollment;
Transfer of equivalent courses under the Statewide Course Numbering System;
Acceptance by the state universities of credit earned in accelerated programs (e.g. CLEP, AP, Excelsior College Examinations, Dual Enrollment, Early Admission, International Baccalaureate and University of Cambridge International Examinations);
No additional General Education Core requirements;
Advance knowledge of selection criteria for limited access programs; and
Equal opportunity with native university students to enter limited access programs.
Should any guarantee be denied, students have the right to appeal at the college level. If the denial is upheld at the college level and there is still a question of potential violation of the Statewide Articulation Agreement, the student may contact the Office of Articulation for assistance. The Office of Articulation, in consultation with the Articulation Coordinating Committee, will review and attempt to resolve all student transfer difficulties. Contact Information: Florida Department of Education, Office of Articulation, 325 W. Gaines St., Room 1401, Tallahassee, FL 32399-0400, Phone: 850-245-0427.
- Identify a baccalaureate program of interest early in your A.A. degree path (by 30 hours)
- Meet with your academic advisor to discuss degree requirements and transfer options
- Use the advising audits on FloridaShines to find requirements and track progress toward A.A. graduation and transfer
- Check with the transfer service office at the institution to which you are transferring to obtain information on transfer policies, financial aid opportunities and other assistance
Tips for Transfer Students - When applying for admission to a state university, transfer students who have not yet completed the A.A. degree will be evaluated on their high school transcripts as well as college coursework. Transfer students without an A.A. degree and less than 60 credit hours must compete with all entering freshman applicants to the college or university.
Each undergraduate transfer student admitted to the State University System (SUS) is expected to demonstrate competency of foreign language or American Sign Language equivalent to the second high school level or higher (Spanish 2, Haitian Creole 2, etc.). Students transferring to a state university without meeting the foreign language admissions requirement in high school may meet the requirement by successfully completing a post-secondary foreign language or American Sign Language Elementary 2 course, demonstrating equivalent foreign language competency on the basis of scores determined by the Articulation Coordinating Committee (ACC) Credit-By-Exam Equivalencies, as adopted by the Board of Governors and accessible at ww.fldoe.org/policy/articulation/; or demonstrating equivalent foreign language or American Sign Language competency through other means approved by the university.
It is strongly recommended that a student complete the A.A. degree prior to transferring. If this is not possible, students are encouraged to at least complete the 36-hour general education block at their initial institution.
Students wishing to receive accommodations for a disability have a responsibility to inform the disability services center at the four-year institution. A student with a disability may be eligible for a special admission review under Florida law.
A special admission review may apply if documentation can be provided that failure to meet an admission requirement is related to the disability and failure does not constitute a fundamental alteration in the nature of the program. Contact the admissions director for more information.
Stay Close to Home: Transfer Options - Both the University of Central Florida and Florida Institute of Technology offer programs designed to ease the transition to these nearby universities.
DirectConnect to UCF - The program helps you prepare for your Bachelor's degree program while attending Eastern Florida State College - and makes the transition to UCF smooth and worry free. Plus, the admissions process will be easier and faster, and you'll enjoy small class sizes and personalized advising. You can prepare to earn your Bachelor's degree while working on your Associate's degree. For more information, visit the DirectConnect to UCF program website or call 321-433-7821.
EFSC-Florida Tech Track - Florida Institute of Technology has partnered with EFSC to create the EFSC-Florida Tech Track. This is a dual-admissions program designed to help Florida high school graduates pursue an Associate of Arts degree from EFSC followed by a Bachelor's degree at Florida Tech's Melbourne campus.
Who is eligible to participate?
Any Florida high school student who has completed the full-time undergraduate application process for Florida Tech
Any currently enrolled Eastern Florida State College Student who applies to Florida Tech before earning 30 credits at EFSC
For more information view the information sheet or contact: EFSC–Florida Tech Track Coordinator, Florida Institute of Technology, 800-888-4348 or 321-674-8030.
Academic Dishonesty - Any form of academic dishonesty is subject to the disciplinary actions set forth in the Student Code of Conduct. Cheating, plagiarism or any other misrepresentation of work is prohibited. Students who are found to be in violation of this standard may receive severe sanctions, including a failing grade in their respective course and depending on the circumstances, possible expulsion from Eastern Florida State College.
In general terms, plagiarism is the adoption or incorporation of another’s ideas without proper attribution of the source. It is more simply defined as taking the writings of another person or people and representing them to be one’s own. Please note that access to or obtaining information/copying assignments provided from sources like CHEGG, Course Hero, Accounting Tutor, or any other online applications that purport to offer the answers to exercises or instructor materials for courses, may be considered CHEATING, and any instances that can be substantiated will be treated as such.
Students who have any questions or concerns regarding plagiarism need to ask their instructor or Associate Provost for assistance before a plagiarism problem arises.
To avoid plagiarism, students should always credit the sources used when writing an
essay, research paper, or other assignment and in accordance with the appropriate
style manual or format required in your course. Confirm with the instructor the appropriate
format to use. If you are directed to use the MLA or APA format, please review the
following URL for more information:
Types of actions defined as plagiarism include but may not be limited to:
- Cutting and pasting to create a written document from a single or various sources
- Citing a source with false or inaccurate information (bibliographical or URL)
- Quoting less than all the words copied or paraphrasing a source without proper citation or notation the document has been altered
- Submitting papers, assignments, exams or forums that were completed by someone other than yourself
- Working in a group or otherwise colluding with other students to prepare and submit work without prior acknowledgment and approval from the instructor
- Receiving or giving outside help without prior written faculty consent; this includes assistance from tutors, websites or other online resources.
- Sharing assignments, exams or discussions with other students
- Selling or purchasing (or copying) papers, assignments or exams from any website that buys or sells them and submitting them as your work, in whole or in part
- Using a quotation without proper quotation marks and citation
- Preparing a draft for final paper for another student
- Submitting a paper, assignment, quiz or exam that you submitted in a previous and/or concurrent class without requesting and receiving in writing prior permission from your instructor(s); this could also apply to "revising" papers, assignments, quizzes or exams that were previously submitted in any course
- Copying a non-text material such as image, audio, video, spreadsheet, PowerPoint presentation, etc. without proper citation and reference
- Altering any information on forms, electronic attachments or emails after the original has been submitted
- Presenting statistics, facts or ideas that are not your own or not common factual knowledge by the general population or within the particular discipline without citation, even if you view them as common knowledge in your own educational background
Plagiarism Detection - For some courses, students should submit all of their writing assignments through a resource called Turnitin. Turnitin is an online tool available to EFSC instructors as an integrated service available in all EFSC Canvas classrooms. The OriginalityCheck detects and prevents plagiarism by checking submitted student papers. GradeMark enables instructors to provide rich feedback as well as online grading directly on the student's paper. PeerMark enables students to evaluate each other's work.
Academic Integrity - If it is determined that persons other than the student are accessing a student's records in the Canvas classroom, the student will be removed from the class and receive a final grade of "F." While students may have provided written consent for a third party to receive information regarding their educational records, that consent does not permit any other person besides the student to complete or access coursework within the classroom or online setting.
Academic Second Chance - Academic Second Chance allows qualified students to petition for up to two semesters of coursework to be excluded from the student's cumulative GPA. All quality points from the courses within the Academic Second Chance semester will be removed from the academic record, and any passing grades will not be used for degree completion. Coursework eligible for Academic Second Chance must be at least five years old and the student must have completed a minimum of 12 credits with a "C" or better since re-enrollment. Students inquiring about Academic Second Chance petition procedures and qualifications should meet with an academic advisor.
Developmental Education Courses - Developmental education courses are designed to assist students in acquiring the skills necessary for succeeding in college-level courses. Classes are offered during full or accelerated terms in different formats, including modular and compressed, during full or accelerated terms. Students must attend class regularly and earn passing grades to complete the developmental coursework. Developmental course grades may not be calculated into the grade point average. Developmental courses may not be audited.
Some forms of financial aid may not cover tuition for developmental courses because they do not carry toward graduation. Students should check with the Financial Aid Office.
Students who must take the common placement test and do not meet or exceed college-ready scores are required to enroll in developmental education. Students should meet with an advisor to review their options and create an educational plan.
Alternative Methods of Developmental Instruction - Students can seek methods other than the College's developmental education courses for the improvement of skills. Alternative methods of instruction include training provided by a licensed private provider. The student must provide documentation of successful completion of remediation to schedule a PERT retest. If the student demonstrates competency by achieving college ready cut scores, he/she may progress to college level coursework in the subject area without enrollment in developmental education. Submit documentation to a campus testing specialist.
Authorization for Placement Test Exemption:
Florida Statute 1008.30 – Common Placement Testing for Public Post-secondary Education
(4)(a) A student who entered 9th grade in a Florida public school in the 2003-04 school year, or any year thereafter, and earned a Florida standard high school diploma* or a student who is serving as an active duty member of any branch of the United States Armed Forces shall not be required to take the common placement test and shall not be required to enroll in developmental education instruction in a Florida College System institution. However, a student who is not required to take the common placement test and is not required to enroll in developmental education under this paragraph may opt to be assessed and to enroll in developmental education instruction, and the college shall provide such assessment and instruction upon the student's request.
*Student must have earned a standard high school diploma from a Florida public school.
It is recommended that all first-time in college students be assessed for the need for developmental education. Cut scores for placement into specific college credit classes are defined by SBE Rule 6A-10.0315. Placement of transfer students will be based on the official evaluation of credit earned at previous colleges; testing may be required.
Early Alert - "Early Alert" is a mid-term warning letter generated during the fall and spring terms. Students determined to be in academic jeopardy in a specific course are encouraged to take the steps necessary to successfully complete their course(s).
Grade Appeals - Any situation requiring an appeal, other than disciplinary or academic dishonesty,
should be addressed as soon as possible in a non-confrontational manner. If the situation
involves classroom policy or grades, the student should contact the instructor. Problems
involving refunds and/or exceptions from college procedures should be addressed with
the campus Associate Provost. Appeal forms, as well as additional information regarding
the appeal process, are available through the campus Associate Provost. Appeals will
only be accepted within two years from when the student took the course.
See the Student Appeals Section of the Handbook for more information.
- Students who repeat a course for which they have received a "D" or "F" may request
grade forgiveness. The Office of the Registrar will complete any unprocessed grade
forgiveness for repeated courses during the graduation checkout process or when the
conditions for grade forgiveness are satisfied. To request grade forgiveness, send
an email through Titan Email to firstname.lastname@example.org.
No course may be repeated for grade forgiveness purposes after graduation. Some colleges and universities count all hours attempted and all quality points earned regardless of EFSC's grade forgiveness policy.
Note: Students are advised that there may be a potential impact of repeated courses when transferring to other institutions, and should consider the impact of retaking a course on their specific financial aid package and toward excessive hours. Student should consult with an advisor and/or the Financial Aid office with questions.
Standards of Academic Progress
Academic Standing and Satisfactory Academic Progress - Academic Standing is a set of standards imposed by the College relating to a student's progress toward degree completion, and Satisfactory Academic Progress (SAP) standards are imposed by the U.S. Department of Education relating to a student's financial aid eligibility.
At the end of each semester, student records are flagged progressively as Good Standing, Academic Warning, Academic Probation, Continued Academic Probation, or Academic Suspension. This is based on the student’s cumulative grade point average (GPA). To maintain satisfactory academic progress at Eastern Florida, students must achieve a minimum cumulative grade point average (GPA) of 2.0 each semester. See below for an explanation of each step in the Academic Standing progress.
Please consult with an advisor or the Associate Provost Office on any campus for detailed information regarding academic standards, sanctions and appeal procedures.
Visit the Registrar's Office Academic Status page for more information. For information regarding SAP, go to the "Financial Aid" section above, or visit the Financial Aid Standards of Progress page.
Good Academic Standing - Students who have a minimum 2.0 cumulative GPA at the end of the semester will be considered in Good Academic Standing.
Academic Warning - The first time the student's cumulative GPA falls below 2.0, student will be placed
on Academic Warning.
- Student will be notified by email and letter
- Informational hold will be placed on student's record. Hold does not stop registration.
- Student will be contacted by an advisor
When the student's cumulative GPA returns to a minimum of 2.0, student will be on "Good Academic Standing."
Academic Probation - If the cumulative GPA remains below 2.0 at the end of the next term, the student
on Academic Warning will be placed on Academic Probation.
- Student will be notified by email and letter
- Hold will be placed on student's record (this hold will stop registration)
- Student must meet with the Associate Provost or Dean to complete a Student Success Plan and discuss resources available to assist them in meeting their educational goals
- Student may not register for more than 12 credits
When the student's cumulative GPA returns to a minimum of 2.0, student will be on "Good Academic Standing."
Continued Academic Probation - If the cumulative GPA remains below 2.0 at the end of the next term, the student
on Academic Probation will be placed on Continued Academic Probation.
- Student will be notified by email and letter
- Hold will be placed on student's record (this hold will stop registration)
- Student must meet with the Associate Provost or Dean to review their Student Success Plan and discuss resources available to assist them in meeting their educational goals
- Student may not register for more than 12 credits
When the student's cumulative GPA returns to a minimum of 2.0, student will be on "Good Academic Standing."
Academic Suspension - If the cumulative GPA remains below 2.0 at the end of the next term, the student
on Continued Academic Probation will be placed on Academic Suspension.
- Student will be notified by email and letter
- Hold will be placed on student's record (this hold will stop registration)
- Student may not register for EFSC credit courses for one semester. If already registered, the student will be dropped from classes
- Student must meet with the Associate Provost or Dean
- Student may not apply for transient status at another institution during suspension
- Students who are placed on Academic Suspension a second time will not be permitted to register for EFSC credit courses for one year
Student may request a waiver of suspension through the Associate Provost or Dean. If approved, student may register for no more than six credits. Continued enrollment under the status of "Suspension Status Waiver" will be determined based on the student's success.
When the student's cumulative GPA returns to a minimum of 2.0, the student will be on "Good Academic Standing."
Reinstatement from Suspension Status - The student may request approval to re-enroll after suspension by submitting a Petition for Academic Reinstatement form available in the Associate Provost/Dean's office. If permitted to return, the student will be readmitted on Academic Probation as outlined above. Criteria for reinstatement will include a commitment by the student to adhere to the guidelines set forth by the subsequent professors in the classes they are to be enrolled. This includes, but is not limited to, the following:
- Maintaining proper adherence to the professor's attendance policy
- Completing all assigned work in a timely fashion
- Discussing with faculty if/when academic difficulties arise
- Other academic success strategy requirements as determined and communicated, in writing, by the Associate Provost/Dean
- Routine meetings with the Associate Provost/Dean to monitor and assist in the student's academic progress
Appeal of Academic Suspension or Refusal of Reinstatement - Students have the right to appeal an academic suspension decision by filing an appeal with appropriate documentation with the campus Provost. The Provost’s decision is final.
If student’s appeal is approved, the student will be permitted to enroll in a status of “Suspension Status Waiver” for one semester, and is expected to complete all classes with a minimum semester GPA of 2.0 and have earned credit in one-half of the total hours attempted.
The student must request approval to continue enrollment in the status of “Suspension Status Waiver” each semester by obtaining and completing the appropriate form in the Associate Provost/Dean’s office.
Continued enrollment under the status of “Suspension Status Waiver” will be determined based on the student’s success.
Tuition, Fees & Refunds
Fee Schedules - The most current Fee Schedule is posted online.
Application for Admission Fee - All new applicants for admission must pay a one-time non-refundable application fee:
- U.S. Citizen: $30
- International: $60 (non-resident alien)
- Bachelor of Applied Science: $30
The application fee must be submitted with the completed Application for Admission. International students must apply through the International Student Office.
Tuition and Registration Fees - All fees must be received by the published payment due date or student may be dropped for nonpayment from classes. It is the student’s responsibility to drop any classes they wish not to attend or tuition fees may be owed. Students who are delinquent may be prohibited from registering and/or changing programs, or from receiving a diploma, transcript or enrollment certification. Eastern Florida State College may utilize the services of an attorney and/or collection agency to collect any amount past due and the student will be charged an additional amount equal to the cost of collection, (not to exceed 33%) including reasonable attorney's fees and expenses incurred by Eastern Florida State College.
Payment can be made online by: Checking, savings, MasterCard, VISA, American Express and Discover.
(A 2.75% convenience fee will be assessed for credit card payments)
Cashier’s offices only accept: cash, personal check, bank check, or money order. Any check payment should be issued to Eastern Florida State College with the student's ID number on it.
Pay Your Fees
- Check the the Registration Guide or online Important Term Dates to find the dates, including fee due dates
- Complete the FAFSA
- Check out EFSC Scholarships
- Check the Florida Bright Futures Scholarship program website at www.Floridastudentfinancialaid.org if receiving this award
- Stop by a campus cashier's office or go online to pay your fees. (Please see types of payments accepted at Cashier's office or online, How to Pay)
Fees will be assessed to the student upon registration for classes. The student's portion of fees must be paid by the deadline established in the Registration Guide. Students may be dropped from course(s) for nonpayment of fees; however, students are responsible for dropping classes they do not plan to take. All fees must be received by the dates and times noted.
Online Payment Convenience Fee - Payments made online will incur a non-refundable convenience fee, not to exceed 3%, to cover the cost of the transaction. The fee is established by our third party payment processor to cover credit card/debit card transaction fees assessed by credit card companies.
How to Pay - Students may pay their fees in several easy ways, including:
- In person: Cash, check, money order or cashier's check
- By Mail: Check, money order, cashier's check
- Online: VISA, MasterCard, American Express, Discover credit card payments or payments from your bank account (a 2.75% convenience fee will be assessed for online credit cards)
Tuition Payment Plan - Students can pay for their EFSC education in affordable, interest-free installments using a tuition payment plan.
Late Registration Fee - A late registration fee will be assessed to all students registering for any class in a term after the first published fee due date. Students will be assessed a one-time per semester $50.00 late registration for initial registrations or adding courses during this time.
Late Course Additions - Students should be aware that they are responsible for meeting instructor requirements for all courses. Adding a class late, even during the add/drop period, does not preclude students from completing assignments and attendance required beginning the first day of class.
Additional Fees may also include:
- Distance Learning Fees
- Access Fee
- Program Fees
- Testing Fees
- Learning Lab Fee/External Test Proctor Fees
Refer to current Fee Schedule.
Full Cost of Instruction - In accordance with Florida State Statute, the college charges students the full cost of instruction for repeat enrollments in certain courses.
Non-Credit Courses - Non-credit classes vary in cost according to length, materials and instructor costs. Fees are advertised with class announcements. Check with the Technical and Professional Training office at (321) 433-7505 for information on available classes.
Lab Fees - Laboratory fees are assessed in some courses to partially offset the high cost of consumable materials and supplies. Refer to the current Fee Schedule.
Outside Proctor Fee - Online students utilizing a non-EFSC proctor may incur additional testing fees. The student is responsible for paying any outside proctor fees.
Access Fee - A $10.00 fee will be assessed for all students upon their first enrollment in any credit class to provide access to the student network Wi-Fi at many campus locations. Part of the fee also pays for a new print management system. At the beginning of each semester, each registered student will receive a credit of $4.00 in his or her print manager account for collegewide printing.
Return Check Policy - Fees will be assessed for returned checks. Refer to the current Fee Schedule.
Delinquent Accounts - Collection Cost: If student fees are not paid in full upon notification by the College, these debts may be referred to an outside collection agency and the appropriate credit bureaus. Resulting collection costs (not to exceed 33%) will be added to the original debt and the student must pay these costs, as well as attorney's fees, if applicable.
Furthermore, all unpaid obligations will result in a hold on student records, diplomas, transcripts, and future registration activity.
College and Clock Hour Credit Courses - Automatic refunds for college credit and clock hour course fees will not be processed until after the last day to drop a course. To be eligible for a refund, the student must drop the course(s) on or before the last day of the Add/Drop period, as listed in the Registration Guide.
Tuition and lab fees paid during scheduled registration periods are automatically refundable based on the following:
All fees are refunded at 100% if the drop procedure is completed by the established deadline in the Registration Guide. There will be no automatic refunds after that period.
Non-Credit Courses - Student must submit a refund request in writing at least three business days prior to the start of the class to receive a refund for a non-credit course. No refunds will be issued after that period.
EFSC Card - BankMobile - Eastern Florida State College has partnered with BankMobile Technologies to provide refund disbursements to students. EFSC will be issuing a personal code from BankMobile as a way for students to receive refunds from the college. It is designed to provide students with increased choice when it comes to receiving their financial aid or school refunds. A preference letter will be mailed to the current address on file with the College. Students have the option of selecting their refund method. Therefore, it is critical that students have their correct mailing address on file. Visit www.EFSCcard.com to learn more.
Fee Reductions and Waivers
State of Florida Employee Fee Waiver - Per F.S. Section 1009.265, EFSC will waive tuition for state employees to enroll for up to 6 credit hours of courses per term on a space-available basis. For purposes of this waiver, employees of the State include employees of the executive, legislative and judicial branches of state government, except for persons employed by a state university.
- State employees are responsible for paying the one time, non-refundable admissions application fees.
- State employees must complete all admissions requirements, including the application for admission, placement testing, transcripts, proof of prerequisites, etc.
- State employees must register in-person. The tuition waiver is only valid when a student registers on or after the first day of classes for the term, and no later than the last day to drop a class with a refund, as published in the EFSC Important Term Dates. Registration is for classes on a space available basis only.
- State employees must register with an academic advisor and complete the Add/Drop Registration Planning Form.
- Student must take the signed state employment verification form to the Cashier's office to receive the waiver and pay any applicable fees.
- The State employee tuition & fee waiver is valid for a maximum of six credits per semester. Waiver is for college credit or clock-hour courses only; it is not applicable to non-credit (continuing education) courses. Student is responsible for any additional fees such as lab fees, parking permits, citations, fines and Access fee.
State of Florida Classroom Teachers - Per F.S. Section 1009.26(10), EFSC will waive tuition for Florida classroom teachers to enroll for up to 6 credit hours of courses per term on a space-available basis. For purposes of this waiver, classroom teachers are defined as "staff members assigned the professional activity of instructing students in courses in classroom situations, including basic instruction, exceptional student education, career education, and adult education."
- Florida classroom teachers are required to complete an application for admission, pay the one time non-refundable application fee, and complete the Florida Residency for Tuition Purposes Declaration.
- Florida classroom teachers must complete all admission requirements for their chosen degree prior to registering for classes. Teachers enrolling in a degree-seeking program (A.A., A.S., etc.) must provide official transcripts from all institutions previously attended. Teachers enrolling in a non-degree seeking major are not required to provide transcripts.
- Florida classroom teachers must register in-person and can only request the waiver for approved courses in the fall and spring term on or after the first day of classes for the term and no later than the last day to drop with a refund as published in the EFSC Important Term Dates. Registration is for classes on a space available basis only. This waiver is not valid for summer term.
- Florida classroom teachers must complete the Florida Classroom Teacher Tuition Waiver form and submit, with the school principal's signature, to the Admissions and Records office on their local campus. A new letter must be submitted each term the teacher will take classes. Admissions will register the student, and make a copy of the waiver form.
- Student must take the original form to the Cashier's office to receive the waiver and pay any applicable fees.
- The Florida classroom teacher tuition waiver is valid for a maximum of six credits per semester. Waiver is limited to specific undergraduate courses approved by the Florida Department of Education. Student is responsible for any additional fees such as lab fees, parking permits, citations, fines and Access fee. This Florida Department of Education document contains the Course Prefix Listing approved for the teacher waiver.
Student Bill of Rights & Responsibilities
Eastern Florida State College students are both citizens and members of the academic community. As citizens, students enjoy freedom of speech, peaceful assembly and the right to petition. As a member of the academic community, they are subject to the obligations which are theirs by virtue of this membership.
When students attend the College, they become subject to its jurisdiction. Students are expected to conduct themselves in a responsible manner in all areas of campus life. By enrolling, they pledge to obey the rules and regulations of the College and are responsible for observing all Policies and Procedures.
Student Code of Conduct
The Student Code of Conduct relates to all actions disruptive to the educational process
and includes both physical and virtual (online) educational communities and communications.
Violation of the standard of conduct herein will be considered a disciplinary matter
and treated in accordance with procedures of due process and with respect of the right
and welfare of all members of the College community. View the full EFSC Student Code of Conduct, which includes 44 standards of conduct for which students are subject to disciplinary
action, such as suspension or expulsion from EFSC.
Student Appeal Procedure
Click here to view the student appeal procedures for violations of the student code of conduct, academic appeals and administrative appeals related to administration, registration, late withdrawals due to medical problems or other extenuating circumstances.
Student Disciplinary Procedure
Health, Safety & Security
Campus Security- The EFSC Security Department operates 24 hours a day, 7 days a week, including holidays. The Campus Security Office can be reached at the following numbers; however, if there is an injury or extreme emergency, call 911 first, then the Campus Security Office.
Cocoa, Building 1: 321-433-7086; 321-403-5907
Melbourne, Building 5: 321-433-5586; 321-403-5909
Titusville, Building 1: 321-433-5086; 321-403-4200
Palm Bay, Building 1: 321-433-5286; 321-403-5911
The Florida Department of Law Enforcement has established a toll-free number (1-888-FL-PREDATOR) and a website (https://offender.fdle.state.fl.us/offender/homepage.do) that allows the public to request information about sexual predators and sex offenders living in their communities and around the state. Eastern Florida State College takes pride in providing safe and secure campuses for its students, faculty and staff.
Campus Safety - Each year, in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (the "Clery Act"), Eastern Florida State College publishes an Annual Security Report containing crime statistics and institutional policies and procedures relating to safety and security, including information about crime reporting, emergency announcements, sexual misconduct, alcohol and drugs, safety awareness, and resources available to the College community. The Annual Security Report is available online and can also be obtained at any Campus Security Office.
Anyone wishing to learn more about the Clery Act is asked to visit Campus Security or contact any EFSC Security Office. Keeping students, faculty and staff safe is the highest priority of EFSC.
Emergency Notifications - Eastern Florida State College has implemented an emergency alert notiﬁcation system known as “Titan Alerts” that delivers reliable text and email messages any time there is an emergency or potential adverse weather conditions on campus that pose a safety concern for students, faculty or staﬀ.
To enroll in Titan Alerts, log into the myEFSC portal and click on the Titan Alerts link. There is no charge from EFSC for using this service, but there may be a nominal fee from your cell phone carrier to receive text messages.
Drug-Free Campus - Because the likelihood of success is dramatically reduced for students who abuse drugs, Eastern Florida State College is determined to have drug-free campuses. Illegal use of drugs or alcohol will not be tolerated on any EFSC campus or at any EFSC-sponsored event off campus.
Eastern Florida State College requires applicants to commit themselves to obeying the law and refraining from illegal drug and alcohol activity on its campuses and at its events. Applicants who cannot agree to sign this pledge will not be granted admission to Eastern Florida State College. However, they will be offered referral counseling to inform them of drug rehabilitation services in the community which may help them. The Student Services Office on each campus can provide further information.
A student who is convicted for a drug-related offense that occurred on campus or while in attendance at a college event will be sanctioned up to and including suspension or expulsion.
A student who tests positive for an illegal drug or controlled substance during screening for college-related programs or for program-related clinicals will also be sanctioned up to and including suspension or expulsion.
The College has the responsibility to refer for prosecution anyone engaging in illegal drug or controlled substance activity on its campuses or off-campus events. A student who is convicted of any drug offense must report it to the Associate Provost or Dean on his/her campus within five days. Students may contact the same office for an explanation of appeal rights for each step of the disciplinary process.
Parking Regulations - Parking and traffic regulations must be maintained for the protection of all. Students must park in student parking lots designated by signs and white lines. Restricted areas are: Disabled (blue), Faculty/Staff (yellow) and Fire Lanes (red).
A 15 mile-per-hour speed limit applies to all EFSC campuses. Fines are assessed for failure to display a decal and for parking or moving violations. Student records may be placed on hold for unpaid fines.
Students are required to have a parking decal that can be obtained at the following locations:
|Cocoa Campus Security||Building 1||Room 100|
|Melbourne Campus Security||Building 5||Room 123|
|Palm Bay Campus Security||Building 1||Room 101B|
|Titusville Campus Security||Building 1||Room 101A|
Parking permits are non-refundable and required for all students registered for credit or non-credit courses, including continuing education and leisure courses, who wish to park a vehicle on campus.
The deadline for having a parking permit is by the end of the first week of classes each term. Students who do not have a parking permit after this date will be issued $15 parking citations by EFSC Campus Security for each occurrence.
Student Photo ID Cards - Students must have a Student ID card. These can be obtained through Security at the same time parking permits are picked up at any of the Campus Security offices.
Parking Permits - To request and purchase a 2016-2017 annual parking permit, students must follow these steps:
- Request a parking permit electronically by logging onto Titan Web Services using your Student ID Number and password. After you log in to the Portal, choose the Titan Web Service icon, click on Student Services > Parking Permits > Request a Permit. Students either must select a vehicle that is already registered at EFSC or add a new vehicle to the EFSC registry. Click Submit once the parking permit request is complete. Once a student clicks the submit button, his or her account will be charged $40 plus tax per vehicle and his or her request for a permanent parking permit will be processed. A printable temporary parking permit will be provided in Titan Web Services, which students can print and use immediately
- Prior to the expiration date listed on the temporary parking permit, students must turn in the temporary parking permit at the campus security office for an annual parking permit to avoid parking citations on campus. Once students receive their parking permit, students must adhere the permit to the left side of their vehicle's rear bumper or exterior lower left side of their vehicle's rear glass window. Parking permits must be adhered to motorcycles in a visible location. Parking permits are now available through Titan Web Service's parking permit request system. Students registered for classes who wish to park a vehicle on any of EFSC's four campuses are encouraged to request your parking permit today.
Parking permits are available through Titan Web Service's parking permit request system. Students registered for classes who wish to park a vehicle on any of EFSC's four campuses are encouraged to request their parking permit today.
Student Health - The College conforms to the American College Health Association's recommended standards for confidentiality of information pertaining to the medical situation of employees and students as presented in the Recommended Standards for a College Health Program, 4th edition, 1984. These standards include: "...no specific detailed information concerning complaints or diagnosis to be provided to faculty, administrators, or even parents without the expressed written permission of the patient in each case. This position with respect to health records is supported by amendment to the Family Education Rights and Privacy Act of 1974." Although Eastern Florida State College does not REQUIRE vaccination against Meningococcal disease or Hepatitis B for students, EFSC strongly encourages everyone attending the College to be aware of the symptoms, risk factors, preventative measures and treatment for these diseases.
Smoking - Smoking of any tobacco products and electronic cigarettes are strictly prohibited within all College work areas, including conference rooms, classrooms, restrooms, stairwells and hallways. Smoking is also prohibited in any vehicle (to include golf carts) the College owns, hires, or leases. Smoking on College property will only be allowed at designated smoking areas. Employees, students and visitors may use designated smoking areas only. Proper disposal of smoking material in the ash urns provided is required.
Hepatitis B - Hepatitis B is a virus that infects the liver. With this disease, signs and symptoms occur in about 30-50% of patients infected. Only 30% have jaundice (yellowing of the skin and whites of the eyes). Children under the age of five rarely have symptoms of hepatitis. When and if symptoms occur, patients may show signs of jaundice, fatigue, abdominal pain, loss of appetite, nausea, vomiting and joint pain. Some patients will become chronically infected with Hepatitis B. This will occur in up to 90% of children born to mothers who are infected, 30% of children infected at one to five years and 6% of persons infected after age five. Death from chronic liver disease occurs in 15-25% of chronically infected persons; 1.2 million individuals are chronic carriers of Hepatitis B in the United States. The World Health Organization (WHO) estimates that approximately 5% of the world's populations are chronically infected with Hepatitis B. One million die from Hepatitis B worldwide each year. In the United States, approximately 80,000 become infected and approximately 3,000 die annually from Hepatitis B. Risk factors for Hepatitis B are individuals who have multiple sex partners or diagnosed sexually transmitted diseases, sexual contact with infected persons, injection drug users, household contact with chronically infected persons, infants born to infected mothers, infants/children of immigrants from areas with high rates of Hepatitis B, some health care workers and hemodialysis patients.
You should not be vaccinated with this vaccine if:
- You have ever had a life-threatening allergic reaction to baker's yeast (used to make bread)
- You have ever had a severe allergic reaction to a previous dose of the Hepatitis vaccine, or
- You are moderately or severely ill at the time of a scheduled vaccine with Hepatitis B (you should wait until you recover from the condition).
Individuals who take these vaccines should have few if any side effects. The diseases is always much more severe than the vaccine. A few individuals may experience:
- Soreness and/or redness where the shot was administered, lasting a day or two
- Mild to moderate fever, again lasting a day or two. Severe reaction is extremely rare!
Reference: CDC. General Recommendations on Immunization Recommendations of the Advisory Committee on Immunization Practices (ACIP) and the American Academy of Family Physicians (AAFP)-MMWR February 8, 2002 / 51(RR02);1-36 Immunization Action Coalition www.immunize.org.
HIV, AIDS and Other Life-Threatening Diseases - When an employee or student becomes aware that he or she has a serious medical condition such as HIV, AIDS or another life-threatening communicable disease, the student or employee is encouraged to seek medical assistance and assistance from the College. Specific information relating to HIV or AIDS can be obtained by calling 1-800-FLA-AIDS.
Meningococcal Disease - An acute bacterial disease, Meningococcal Disease is characterized by sudden symptoms of fever, intense headache, nausea and often vomiting, stiff neck and frequently a petechial (small purplish red spots) rash which may appear pink in color. Symptoms may mimic Influenza. Approximately 2,500 to 3,000 individuals are diagnosed with Meningococcal disease in the United States annually. Most cases seem to occur in the late winter to early spring. Although Meningococcal disease is primarily seen among very small children, this disease occurs commonly in children and young adults. College students, particularly those who reside in dormitories, may be at increased risk for Meningococcal disease. The general population may have an incidence of 1.1 per 100,000, while those students in dormitories have a rate of three to five cases per 100,000. Transmission occurs by direct contact, including droplets from the nose and throat of infected persons.
The exchange of saliva by kissing, sharing of food utensils and sharing cigarettes is the most common mode of transmission among college students. Before early diagnosis, modern therapy and supportive measures the death rate exceeded 50%. The vaccine is administered with one dose for individuals two years of age. The vaccine may be given to pregnant females. You should not be vaccinated with this vaccine if you have had a serious allergic reaction to a previous dose of this vaccine or are mildly ill at the time of scheduled Meningococcal vaccine.
Student Insurance - Insurance coverage with respect to injuries or accidents while enrolled at EFSC is effected by private contract between an insurance company of choice and the student or parent and is not a requirement of general admission. Students enrolled in certain programs, career and technical students, intercollegiate athletes and those enrolled in "high risk" activities are examples of those who will need such insurance. Students should check with their campus Admissions and Records Office for insurance application forms provided by carriers specializing in college student insurance. Health Sciences students should contact Health Sciences with questions regarding insurance requirements for Health Sciences programs.
Counseling / EFSCares - EFSCares is a free, confidential student counseling service available to all part- and full-time enrolled students that provides 24-hour counseling seven days a week. The service is a college partnership with BayCare Behavioral Health, a Florida community-based health care organization. When any enrolled EFSC student calls the toll free telephone number, 1-800-878-5470, a BayCare Life Management operator will explain how to access the EFSCares counseling service, also referred to as the Student Assistance Program (SAP). You'll be connected to a licensed mental health provider who will assess your personal situation and refer you to local face-to-face counseling providers, if needed.
EFSC students are eligible to receive unlimited free telephone assessments and up to three free, individual face-to-face counseling sessions per year. EFSC does not track your information. This is a private, confidential service to help you when you need it most.
For immediate assistance:
Call the EFSCares Hotline at 1-800-878-5470
For additional information:
Dr. Laura Sidoran
Student Assistance Program Liaison
Equal Access/Equal Opportunity
In accordance with Federal and State laws as well as Board Governance Policy [400.1], Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetics, religion, gender, gender preference, pregnancy, disabilities, marital status, veteran status, ancestry or political affiliation in its programs, activities, or employment
Inquiries regarding the College's Equal Opportunity Policies may be directed to:
Ms. Darla Ferguson, Chief Equity and Diversity Officer, Cocoa Campus, George Washington Carver Administration Building 2, 1519 Clearlake Road, Cocoa, FL 32922, 321-433-7080 or email email@example.com
Dr. Michael Richey, Title IX Compliance Coordinator, Melbourne Campus, Building 2, Room 205, 3865 North Wickham Road, Melbourne, FL 32935, 321-433-5559 or email firstname.lastname@example.org
Official representatives of the College to include supervisors, staff and faculty are required to report all complaints or concerns regarding unwelcome sexual conduct and/or non-consensual sexual contact, including sexual harassment, sexual violence, dating violence, domestic violence, sexual assault/sexual battery and stalking to the Chief Equity and Diversity Officer or to their supervisor in a timely manner (within 24 hours). The complainant's desire to keep the matter confidential does not exempt employees from this directive. Failing to report these matters in a timely basis is a serious offense and will most likely result in disciplinary action.
Inquiries regarding veterans' programs may be directed to the Military & Veterans Service Center, Student Services Center/Administration, Building 1, Room 140, 3865 North Wickham Road, Melbourne, Florida 32935, 321-433-5531 or the Military & Veterans Service Center, Ralph M. Williams Student Center, Building 11, Room 113, 1519 Clearlake Road, Cocoa, Florida 32922; 321-433-7137.
The College has instituted procedures to provide a channel for the resolution of various types of problems or complaints by students and applicants for admission concerning College policies or College employees.
Retaliatory action of any kind taken by an employee of the College against any student involved in any aspect of the grievance procedure is prohibited and shall be regarded as a separate and distinct grievous matter per College policy. Students who feel that they have been injured in some fashion by unfair treatment (on the part of a College employee, or under any of the College policies, procedures, programs or activities) or by discrimination or harassment (on the basis of age, race, national origin, color, ethnicity, genetics, religion, gender or gender preference, pregnancy, disabilities, marital status, veteran status, ancestry or political affiliation) have the right to initiate informal and (optionally) formal grievance procedures.
The College encourages individuals to discuss issues and attempt to work out differences in a non-confrontational manner. This informal process is defined as the verbal discussion between the student and the staff or faculty member most closely associated with the concern. The informal process is intended to encourage a satisfactory resolution to a complaint at the earliest possible time; however, the informal process is not a mandatory step in order to access the formal process.
The Advising Coordinator on each campus is the designated ombudsman for each campus. The ombudsman is not directly involved in any formal complaint or grievance process but will be available to inform the student on his rights and College processes for informal or formal complaint and grievance procedure. The Advising Coordinator will report such activities directly to the Vice President of Academic Affairs as designee of the President.
Filing an Informal Complaint - An individual who believes that he/she is the victim of discrimination or harassment should file a complaint with the Equity Officer. This will require that the complainant contact the Equity Officer and complete a grievance input form, identifying himself/herself, the respondent, the date(s) that the incident(s) took place and the place(s) of the alleged discriminatory action(s), describing the alleged incident(s) and identifying the resolution sought.
10 business days - Once the Equity Officer receives a complaint, he/she has ten (10) working days to contact the appropriate College official to arrange for the official to attempt to resolve the differences between the complainant and the respondent. The Equity Officer will monitor the progress of the grievance resolution and if no satisfactory resolution is achieved within the allotted time frame, escalate the matter to the Campus Associate Provost.
10 business days - The Campus Associate Provost has ten (10) business days to attempt to resolve the differences between the aggrieved student and the respondent. The Campus Associate Provost and the Equity Officer will document the case, including the allegation, the settlement attempts, and any resolution reached and provide copies of this memorandum to the Campus Provost.
If the Informal Process does not yield an acceptable resolution for the student; or, if the Informal Process is bypassed, the College Equity Officer will initiate the Formal Grievance Process.
10 business days - Utilizing the information gathered during the Informal Process or in the Formal Process request, the Equity Officer has ten (10) business days from completion of the Informal Process to investigate and analyze further the grievance (interview complainant, witnesses, respondent; research legal aspects) and forward the findings to the Provost.
10 business days - The Provost has ten (10) business days to resolve this matter.
15 business days - If the Provost cannot resolve the issue, the Equity Officer has fifteen (15) business days to convene a three member Hearing Panel, consisting of one person each from complainant peer group, respondent peer group, College administration. Appointed members of the Hearing Panel shall be limited to full-time employees and full-time students. The Hearing Panel shall convene the hearing, calling together interested parties, witnesses and other parties deemed necessary as advisors. They will obtain, review and analyze all relevant records, documents, etc. and submit a recommendation to the Equity Officer.
Note: At any point in time, if due process requires further investigation, a written notice will be sent to the complainant and the respondent.
5 business days - After the close of the hearing, the Equity Officer has five (5) business days to prepare a report outlining each issue the panel considered, summaries of important evidence brought to bear on the issue, conclusions, and recommendations. The Equity Officer will communicate the outcome in writing to the complainant and all involved parties.
The College will consider every claim of harassment or discrimination on an individual basis. In order to ensure an adequate, reliable, and impartial investigation, the Equity Officer:
- will meet with complainant as soon as possible for both schedules within the 10 days and the complainant shall be primarily responsible for his/her presentation;
- will meet with the respondent to allow for an explanation of the respondent’s position;
- will conduct interviews with the witnesses when relevant to the case, including witnesses that interested/involved parties have suggested;
- will review all interview information with equal fairness to complainant, respondent, and all witnesses;
- will recall witnesses or call additional new witnesses as deemed necessary or helpful to reach a fair decision;
- will include only evidence relevant to the case (when/if/as available);
- will not discuss the case with anyone outside of the investigation process in order to preserve confidentiality;
- will apply the preponderance of evidence standard during this process in order to prove or disprove the allegation or violation;
- will submit a written report at the conclusion of the investigation which will contain:
- the purpose of the hearing,
- the issues considered,
- a summary of the testimony and evidence presented,
- findings of fact discovered during the investigation,
- recommendation for final disposition of the case.
If the student is not satisfied with the decision of the Hearing Panel, he/she must contact the Equity Officer in writing to request an appeal within five (5) business days of student's receipt of reported findings. The Equity Officer will forward the appeal request and case file to the President within five (5) business days of receipt of student's appeal.
The President will make the final determination within five (5) business days of receipt of the appeal from the Equity Officer. Within five (5) business days of receiving the President's decision The Equity Officer will inform the student and respondent of the President's decision in writing.
The College will take steps to prevent recurrence of any discrimination and to correct any discriminatory effects on the complainant and others, if appropriate.
Due to the nature of the allegation and information received, all information regarding harassment will be kept in confidence to the greatest extent practicable and appropriate under the circumstances. The Equity Officer or his/her alternate, who will conduct the investigation, may require the cooperation of other students or employees at the College. Only those individuals necessary for the investigation and resolution of the complaint shall be given information regarding the situation in question. The College cannot, however, guarantee that the identity of the complainant will be concealed from the accused harasser. When reasonable, the College will consider requests for separation of the primary parties during the investigation.
In order to ensure that a complete investigation of harassment claims can be conducted, it may be necessary for the College to disclose to others portions of the information provided by the complainant. The College will make every effort to honor any complainant's or respondent's request that the College not disclose certain information provided, consistent with the College's obligation to identify and to correct instances of harassment, including sexual harassment. All parties to the complaint should treat the matter under investigation with discretion and respect for the reputation of all parties involved.
In accordance with Federal and State laws as well as College Policy, Eastern Florida State College has established grievance/complaint procedures for College Faculty and Staff to follow as well as these student procedures. Please refer to EFSC Procedures 200 and 201. Grievance procedures for Faculty and Staff can also be found on the Eastern Florida State College Intranet Web site inside the College myEFSC portal or by contacting the Associate Vice President/Chief Equity Officer, Cocoa Campus, Carver Administration, Building 2, Room 103, 1519 Clearlake Road, Cocoa, Florida 32922.