The Office of Procurement Services has the responsibility to make the most economical acquisition of quality materials and services that will assure the efficient operation of EFSC. To that end, it's essential that interested business people become familiar with our procurement procedures.
Doing business with a public entity can be complicated and even inconvenient if there's confusion regarding basic rules and procedures which are necessary to protect the taxpayer. The information in the expanding table below is a general guide to help ensure that doing business with EFSC is a positive experience. No single source can answer all questions or solve all problems occurring in even the simplest business transaction, but our goal is to provide all parties with sufficient information to avoid the more common pitfalls. In addition to the topics below, be sure to explore the link called "Procurement Process" in the left column.
Specific questions and concerns not addressed below should be directed to Procurement Services.
Click each topic to see details.
Suppliers are cautioned against making a delivery or performing a service for the College without having an authorized purchase order. If vendors supply items to College personnel without proper authorization, the vendor must assume the responsibility for collection of the payment of these goods or services from the individual with whom the transaction was made. However, for authorized purchases, deliveries shall be made to the address indicated on the purchase order or to other locations as authorized by Procurement Services.
Competitive Bidding System
Rules governing procurement and contract procedures were established under the concept of open competitive bidding. Under this system, purchase awards are made to the lowest bidder who meets the stated specifications in accordance with the stipulated terms and conditions, and also has the capacity to provide the service or product. These specifications and conditions are outlined in bid packages that are available to all interested vendors.
Contact with EFSC Departments
Vendors may, with prior approval from Procurement Services, visit any EFSC Department to demonstrate a product or service. Additionally, at times user Departments may call to solicit quotes directly from vendors. No purchase commitment can be made without the issuance of a valid EFSC Purchase Order.
Gifts and Gratuities
Acceptance of gifts by EFSC's employees at any time, other than advertising novelties, is prohibited. Employees must not become obligated to any supplier and shall not participate in any EFSC transaction from which they will personally benefit, either directly or indirectly.
Minority/Women Business Enterprises (M/WBE)
EFSC encourages all segments of the business community to participate in its procurement program. Procurement Services utilizes numerous Internet based sites which include lists of M/WBE businesses to facilitate increased participation. Minorities and women business owners are asked to contact the Procurement Agent for more information or assistance in participating in the College's procurement program. Execution of a self-declaration form from all vendors claiming minority status is requested. This form is available on our website.
In accordance with the Procurement Manual, Procurement Services is authorized to administer all purchasing activities. Procurement Services primary function is to ensure that the College receives the best possible products and services for the monies expended.
Service-Disabled Veteran-Owned Small Business Enterprise (SDVOSB)
Service-Disabled Veteran-Owned Small Businesses are invited to take part in the competitive solicitation process at Eastern Florida State College. We promote fair access to all contracting and procurement opportunities that become available at the institution. Complete the documentation provided on our website to become a vendor. To become state certified, contact the Office of Supplier Diversity at 850-487-0915 or visit their website www.wsd.dms.stat.fl.us for more information.
Procurement Services coordinates all vendor contacts and supervises the procurement process to ensure compliance with purchasing procedures. Office hours are 8 AM to 5:30 PM, Monday through Thursday. (closed on Fridays expect the first two (2) Fridays of each semester)