OneDrive for Business

OneDrive for BusinessOneDrive for Business is a cloud storage service that is provided by Microsoft and part of our Office 365 subscription. It enables faculty, staff and students to store, sync and share any type of file to numerous other people and devices within the EFSC community. When your OneDrive account is provided by your school, it is often referred to as OneDrive for Business.

OneDrive for Business shares many similarities to other services you may already use or know about, such as Dropbox and Google Drive; however, OneDrive for Business is approved for use throughout the College.

All the files that you store in OneDrive for Business are private unless you decide to share them. You can share files and folders with your co-workers. Faculty can share learning materials with their EFSC students. This allows the EFSC community to collaborate on projects and share resources.

Frequently Asked Questions about OneDrive

Accordian Table

How much space do I get?

Your OneDrive for Business account comes with 1 TB (terabyte) of storage. There is a file size limit of 15 GB. Although you can store a file of that size, remember that interacting with a file of that size may seem slow or cumbersome simply due to the network traffic generated. 

Can OneDrive be used to store EFSC files?

Yes! You can store EFSC files, projects and data as long as they meet the guidelines and do not include any personally identifiable information. Please be careful and do not store any files that might contain ID numbers, grades, Social Security Numbers or banking information. For information on restricted or confidential information, please see Information Security Policy 6 – Data Classification Chart.

Can OneDrive be used to store personal files?

Please don't! In the event of a public records request, your personal data may get swept up in the request. Upon your separation from the College, you may find that you no longer have access to those cute photos you took of your new puppy. 

Can I access my files from anywhere?

Yes! Simply call the IT support desk and ask them to help you set up the OneDrive app on your device. Please be careful not to download the materials directly to your device, as they will not be available when you need them from your desktop.

Can OneDrive for Business be used with Canvas?

Yes! Faculty can store learning materials for their students in OneDrive; we have put that connectivity in place. While students will be asked to sign in to get to the learning objects, once they do that, they should have no issues. This will allow faculty to store those critical materials in a place that can easily be reached by both faculty and students.

Can OneDrive be used to share files within the EFSC community?

Yes! You can share files with your co-workers to work collaboratively on projects, or you can share documents and resources.

I have the app and I've stored a document, but I can't find it. How do I search?

That's simple! OneDrive has its own search functionality. Simply click the search bar in the top right corner of the main OneDrive page, and it will search all your documents for that elusive item.

Search Files on OneDrive

Okay, so OneDrive is for me. How do I get the app?

Sign into your Office 365 account,  select the app launcher at the top of the page then select OneDrive. It is that simple. If you have any issues, contact the IT support desk.

Can I use OneDrive on my Mac, iPad or iPhone?

The OneDrive app is available on iPad, iPhone or iPod Touch devices.

Download the OneDrive app for iOS.

To sign in to OneDrive on the iOS app:

  1. Open the OneDrive app and tap the person icon at the top of the screen

  2. Tap "add OneDrive"

  3. On the sign-in screen, enter your College email address and the password you use to log in to the College network

Can I use OneDrive on my Android devices?

The OneDrive app is available for most Android tablets and phones.

Download the OneDrive app for Android.

Sign in to your Google account to download OneDrive to your device.

To sign in to OneDrive on the Android app:

  1. Open the OneDrive app and tap "sign in" at the bottom

  2. On the sign-in screen, enter your College email address

  3. Select "sign in to OneDrive for Business"

  4. Use the password you use to log in to the College network

Can I create new documents right in my OneDrive folder?

Yes. Simply log in to Office 365, click the OneDrive tile, select the "new" button at the top of the ribbon and choose the document type you want to create. Once you create your document and save it, it is automatically saved in OneDrive. 

Create a Document in OneDrive

Can I turn on versioning for a document?

Yes. Simply go to OneDrive in a web browser, select the file in your library and select the version history from the ribbon. 

Versioning in OneDrive

I deleted a file. How do I get it back?

OneDrive has a recycling bin that stores your deleted files for 30 days. After that, it is gone forever. The IT department has no way of recovering your file after 30 days in the recycling bin.