Eastern Florida State College Employee Orientation Review

This overview of the new-employee orientation process reviews topics covered during the formal orientation and is a guide to the information locations on the College website.

The initial welcome information from the original orientation — the introduction to our President, the Board of Trustees, and the Executive Council (Vice Presidents and Provosts) — may be found in Administration & Departments. Our Mission, Vision and Philosophy statements are in the Our History & Mission section of website. Campus maps are located in the Our Campuses section.

The Safety Section includes important guidelines for driving and parking on campus. Information on obtaining parking permits and on other campus safety rules are located online in the Campus Security web section.

The Employee Benefits section details information related to your health and other benefits.

Click each topic to reveal details.

Section I: Safety, Parking and Security

Parking Information & Rules

Parking on the campus of Eastern Florida State College is a privilege, not a right. Although there are ongoing efforts to improve the parking situation, it is still one of the College’s most difficult problems. Accepting this reality and working within the system is your key to avoiding parking tickets throughout the year. Your parking permit does not guarantee you a space on campus. It allows you the opportunity to seek a space on a first-come, first-served basis.

Parking Permit Responsibility
ALL VEHICLES PARKING IN EFSC LOTS MUST DISPLAY A VALID PARKING PERMIT on the left rear bumper or on the left outside of the rear window. You may obtain your parking decal at the campus security office. Temporary parking permits are available for guests and when using another vehicle temporarily.

Parking Instructions
BLUE LINES – HANDICAPPED ONLY
Vehicle must have the state parking permit or the state-issued handicapped license plate.
YELLOW LINES – FACULTY & STAFF ONLY; NO STUDENT PARKING ANYTIME
WHITE LINES – STUDENT PARKING; Except where designated “VISITOR PARKING”
RED LINES – FIRE LANES – NO PARKING

Visitor Parking
Areas designated with appropriate signage as “visitor parking” are off limits to students, faculty and staff. A parking violation will be issued if parked in these areas.

Parking Violation Examples
• “Adding on” a space at the end of the aisle
• Parking on campus without a decal
• Parking in fire lanes
• Parking in handicapped spaces without proper permit
• Students parking in faculty & staff spaces
• Blocking access to parking areas
• Improper parking (taking two spaces, parking on the grass, parking on the sidewalk or walkways)
• Parking in no parking zones (red zones, etc.)
• Parking in wrong direction on the street

Additional information may be found on the Security Department web pages.

Identification Badge

Your College photo ID badge will be available on the third day of employment – after all paperwork has been entered into the payroll system by Human Resources.

ID badges are issued through your home campus Security Department:

Cocoa  Bldg 1 Room 100 x7086
321-403-5907
Melbourne  Bldg 5  Room 123 x5586 
321-403-5909
Palm Bay  Bldg 1  Room 101B x5286 
321-403-5911
Titusville  Bldg 5  Room 101A x5086 
321-403-4200

Badges are to be worn at all times while on campus in order to be easily identified by other employees as a person authorized to be in employee work areas.

Calling 911 from a Campus Phone

9-911 and 911 and 8-911 dialed from a phone on campus all go directly to the 911 Communications Officer in the jurisdictional law enforcement agency responsible for that specific campus. The College’s call center will simultaneously receive an email stating the call has been placed and the available location information of the call. The Eastern Florida security cell phones also will receive a text message and an email with that same information.

Also call the Security Department as, although Security Officers will be aware of a 911 call being made, they will have no information about the important details of the call. The more information they have about a situation, the better they are able to guide the emergency responders to the scene and to assist with a positive outcome.

If you use a CELL phone to call 911, it is very important to make a second call to the campus Security Office with the same details. When the call is made from a cell phone, neither the Call Center nor the Security Office will receive information about the call. Even when you call from a Campus phone, it is best to call (or delegate someone to call) the Security Office, giving them the same information that was given to the 911 Operator. To ensure quick campus response from first-responders:

CALL 911 + SECURITY OFFICE

Check the telephone in the classroom to make sure the ringer is turned on so you can receive REVERSE 911 calls from Security or other Emergency personnel in an emergency situation.

EEFSC Desktop Alert System

An Emergency Test is sent to computer and telephones once each semester. Since some areas are not occupied all day, alerts are sent twice to make sure the rooms are occupied during the alerts. This is a sample of what you'll see on the computer screen.

EFSC Desktop Alert System
When the message appears on the phone screen, the phone alert will also sound (if you have the volume turned up on your phone). Simply click the ‘exit’ button on the phone so it will no longer appear on your phone screen. When the message appears on your computer monitor, click the green ‘acknowledge’ button to exit the alert screen.

Please report any phone or computer that does not announce the alert message to itsupport@easternflorida.edu or call the IT department: ext. 7600.

Of course, when the alert is an actual emergency, you will follow the directions provided in the Emergency Alert on your computer monitor and/or phone system.

If there is a campus lockdown, it is recommended that we:
• lock doors (classroom doors may be locked from the inside);
• turn off lights, shut down monitors, projectors, and cover cell phones to avoid any lighting that may call attention to the room;
• turn off cell phone ringers, lower volume on Cisco phone ringers;
• retreat to an area away from windows;
• stay quietly locked in your area/office/classroom until the All-Clear is given and it is safe to move about campus again.

Emergency Management Response Plan

The purpose of the Emergency Management Response Plan (EMRP) is to provide standard administrative guidelines to define the functions, response and actions that need to be implemented for specific emergency and disaster events that may impact the operation of the College. The sole intent of the guidelines is to create a response that minimizes the impact an event has on quality of life, operations of College activities and continuation of instructional and business functions.

This is a reading requirement; you need to know what to do in the event of an emergency on campus. You can access and read an online version of the Emergency Management Response Plan.

Section II: Laws and Procedures for Employee Protection

Procedures for Employee Protection

Procedure 200 – Protection from Harassment / Discrimination
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender preference, pregnancy, disability, marital status, ancestry, or political affiliation in its programs, activities, or employment.

Unlawful harassment may occur without economic injury to, or discharge of, the victim. Forms of harassment may include the following:
Racial harassment / Religious harassment / National Origin harassment / Disability harassment / Sexual harassment / Sexual Orientation harassment

Inquiries regarding the College’s Equal Opportunity Policies, including Title IX (gender discrimination) and Section 504 of the Americans with Disabilities Act (disabled discrimination) and equity issues in general, may be directed to:
Ms. Darla Ferguson, Chief Equity and Diversity Officer, Building 2, Room 103, 1519 Clearlake Road, Cocoa, FL 32922, telephone 321-433-7080 or email fergusond@easternflorida.edu, or
Dr. Michael Richey, Title IX Compliance Coordinator, Building 2, Room 205, 3865 N. Wickham Road, Melbourne, FL 32935, telephone 321-433-5559 or email richeym@easternflorida.edu.

Inquiries regarding veterans’ programs may be directed to the Military and Veteran Service Centers:
Melbourne Campus: Student Services Center, Building 1, Room 140, telephone 321-433-7880, or
Cocoa Campus: Student Services Center, Building 11, Room 113, telephone 321-433-7880

FL Statute 1006.695 & Procedure 302.4 – Sexual Predators / Offenders; Arrest / Conviction
In accordance with Florida Statutes, individuals designated as Sexual Predators or Sexual Offenders must register with the Florida Department of Law Enforcement (FDLE). Convicted sex offenders from out of state must register in Florida within 48 hours of establishing residence. The sexual predator registry website is located at https://offender.fdle.state.fl.us.

FDLE has established a toll-free number — 1-888-fl-predator or 1-888-357-7332 — that allows the public to request information about sexual predators and sexual offenders living in their communities and around the state.

Procedures 302.4, 200, 402, 432, and 800 – Diversity and Equity; Forms of Harassment / Predators on Campus / Clery Act
Official representatives of the College, to include supervisors, staff and faculty, are required to report all complaints or concerns regarding unwelcome sexual conduct and/or non-consensual sexual contact, including sexual harassment, sexual violence, dating violence, domestic violence, sexual assault/sexual battery, and stalking to the Chief Equity and Diversity Officer, the Title IX Compliance Coordinator, or to their supervisor in a timely manner (preferably immediately, but within 24 hours).

ALL reports from victims involving unwelcome sexual conduct and/or non-consensual sexual contact, including sexual harassment, sexual violence, dating violence, domestic violence, sexual assault/sexual battery, and stalking should be directed to:
Ms. Darla Ferguson, Chief Equity and Diversity Officer, Building 2, Room 103, 1519 Clearlake Road, Cocoa, FL 32922, telephone 321-433-7080, or email fergusond@easternflorida.edu, or
Dr. Michael Richey, Title IX Compliance Coordinator, Building 2, Room 205, 3865 N. Wickham Road, Melb, FL. 32935, telephone 321-433-5559, or email richeym@easternflorida.edu

The complainant’s desire to keep the matter confidential does not exempt employees from this directive. Failing to report these matters in a timely basis is a serious offense and will most likely result in disciplinary action.

Procedure 800 – Clery Act / SaVE/ Title IX/ Violence Against Women

  • General Information:
    Report to Campus Security or to Local Law Enforcement ALL incidents of: 
      • Domestic or dating violence, stalking, rape, sexual assault;
      • Hate crimes/offenses motivated by victim’s actual or perceived gender identity or national origin.
  • After an offense has occurred:
    • Preserve evidence as proof of criminal act;
    • Inquire about possibility of obtaining a protection order, restraining order, no-contact order;
    • Contact EFSCares;
    • Call 211 Crisis Line for additional help.
  • Protection for the victim:
      • Be aware of circumstances/area activity at all times (stay on “yellow alert”);
      • Park and walk in well-lighted areas;
      • Try to walk with or near other people rather than alone;
      • Contact the Security Department for an escort to vehicle after dark;
      • Request a change in class schedule;
      • Request a change in work schedule/situation.

Annual Security Report to Employees and Students: EFSC is committed to ensuring that our students, employees, and guests are always safe when on our campuses. To promote safety and awareness, the Security Department produces an Annual Security Report (ASR) which is published in October of each year. In the ASR, you will find comprehensive crime statistics and information on crime prevention and reporting as well as information on emergency announcements, sexual misconduct, alcohol and drugs, safety awareness, and resources available to the College community.

Please review this information by visiting the Security Department’s web page; in addition, hard copies of the report may be obtained free of charge from any Campus Security Office.

Responsible Employee: The College has zero tolerance for sexual or gender-based harassment, sexual violence, dating violence, domestic violence, stalking, and other sexually-related offenses, collectively referred to as Sexual Misconduct.

"Responsible Employee" is a special designation under Title IX. These employees are often the first to witness or hear from a student about an act that may constitute sexual or gender-based harassment or violence.

Consistent with our fundamental mission, and as required by federal law,  the College provides Responsible Employee Training to all College employees. The training offers information about the role of the Responsible Employee; that of reporting any information they encounter regarding possible sexual misconduct or sexual harassment.

Procedure 201 – Grievance Procedure
Any employee or student having a complaint concerning workplace harassment may discuss it with:
Ms. Darla Ferguson, Chief Equity and Diversity Officer, Building 2, Room 103, 1519 Clearlake Road, Cocoa, FL 32922, telephone 321-433-7080 or email fergusond@easternflorida.edu, or
Dr. Michael Richey, Title IX Compliance Coordinator, Building 2, Room 205, 3865 N. Wickham Road, Melbourne, FL 32935, telephone 321-433-5559 or email richeym@easternflorida.edu.

Due to the nature of the allegation and information received, confidentiality will be preserved wherever possible.

Retaliation against an individual for reporting any type of harassment or for participating in an investigation is prohibited by College policy and State and Federal laws. Retaliation is a serious violation, which can subject the offender to discipline independent of the merits of the harassment allegation.

Any employee or student of this institution, who is found to have harassed another employee or student, or to have filed a false claim, will be subject to disciplinary action up to and including termination, suspension and or expulsion within the provisions of applicable current College procedures. For additional details regarding the filing process, please refer to Procedure 201.

Procedure 225 - Identity Theft Prevention Program/Red Flag Rules
The purpose of this Program is to ensure that the College complies with the Federal Trade Commission’s Red Flags Rule regulations. The Program was designed with the goal of identifying, detecting, preventing and mitigating identity theft upon the College, its faculty, staff, students, constituents and third party service providers with whom the College contracts to perform certain functions on its behalf. As such, this policy outlines the required Red Flags Rule Program of Eastern Florida State College, but it is also a comprehensive document which includes not just financial or credit accounts, but any account or database for which the College believes there is a reasonably foreseeable risk to the College, its students, faculty, staff or constituents from identity theft. Any time an employee suspects a fraud involving personal information about an individual or individuals, the employee should assume that this Identity Theft Program applies and follow protocols established by his/her office for investigating, reporting and mitigating identity theft. The College on a broader scale is taking a close look at all databases and software used and developing a plan to ensure all systems are accounted for, protected from security breach and identity theft.

Please read Procedure 225 in its entirety in order to learn about the responsibility required of both the College and the employees for identity protection.

Procedure 302.5 – Drug-Free College
It is the intent of Eastern Florida State College to provide a drug-free environment for all its students and employees consistent with the Drug-Free Workplace Act of 1988, the Drug-Free Schools and Communities Act (DFSCA) Amendments of 1989, and related Florida Statutes.

The College’s drug-free-campus awareness program is designed to inform students and employees about:
• The College’s Procedures for maintaining a drug-free environment;
• The dangers of drug abuse;
• The availability of drug counseling, rehabilitation and assistance programs;
• The sanctions that may be imposed on students and employees for drug abuse violations occurring on campus or at a College-related activity.

Please read Procedure 302.5 in its entirety in order to comply with the law and the EFSC rules. The procedure will help you to understand conviction penalties and to learn where to find help.

Procedures 305.17 & 307.4 – Workers Compensation
When an employee is injured on the job, the College has a responsibility to see that any needed medical treatment is provided; the employee has a responsibility to report the injury in order to receive medical treatment. Reporting an injury is not optional. Even if the employee is involved in an accident but decides that there is no injury, the employee is still required to report the accident to the supervisor.

Immediate reporting protects:
• the right to obtain workers comp medical services for the employee who may not feel injured at that time, but will require medical services at a later date;
• the College’s ability to remain penalty-free and to offer future workers comp benefits.

On-the-job accidents, injuries or occupationally-incurred illnesses must be reported to the Human Resources Office immediately by the employee’s supervisor. The supervisor is responsible for submitting an Accident/Incident Report to the Human Resources Office within two business days for all accidents. The Security Office is not responsible for completing the Report, but informing the Security Department is advised in order to obtain assistance with the event, with notifying Human Resources, and with calling 911 when necessary. The Accident/Incident Report forms may be found in the Document Center under the Security Office section. Access to the Document Center is through myEFSC.  

Procedure 305.10 – Military Leave and Job Rights for Veterans and Reserve Component Members: The Uniformed Services Employment and Reemployment Rights Act of 1994 (USERRA 38 U.S.C. 4301-4334)
The Department of Labor, through the Veterans' Employment and Training Service (VETS), provides assistance to all persons having claims under USERRA. The Uniformed Services Employment and Reemployment Rights Act (USERRA) clarifies and strengthens the Veterans' Reemployment Rights (VRR) Statute.

USERRA protects civilian job rights and benefits for veterans and members of Reserve components. USERRA also makes major improvements in protecting service member rights and benefits by clarifying the law, improving enforcement mechanisms, and adding Federal Government employees to those employees already eligible to receive Department of Labor assistance in processing claims.

USERRA establishes the cumulative length of time that an individual may be absent from work for military duty and retain reemployment rights to five years (the previous law provided four years of active duty, plus an additional year if it was for the convenience of the Government). There are important exceptions to the five-year limit, including initial enlistments lasting more than five years, periodic National Guard and Reserve training duty, and involuntary active duty extensions and recalls, especially during a time of national emergency. USERRA clearly establishes that reemployment protection does not depend on the timing, frequency, duration, or nature of an individual's service as long as the basic eligibility criteria are met.

For more information about U.S. Department of Labor employment and training programs for veterans, contact the Veterans' Employment and Training Service office nearest you, listed in the phone book in the United States Government under the Labor Department or visit: http://www.dol.gov/vets/aboutvets/nationaloffice.htm

Section III: Employee Responsibilities

Transcripts

If your position at EFSC requires a degree, please request an official transcript be mailed to:
Eastern Florida State College
Human Resources
1519 Clearlake Rd.
Cocoa, FL 32922
It must be a hard-copy transcript sent from the institution to the HR Office; electronic copies and hand-delivered copies are not accepted.

Tangible Personal Property

What is Tangible Personal Property?
• Non-consumable, > $999.99, Expected Life > 1 Year (i.e. Computers, Printers, Copy Machines, etc.)
• All tangible Personal Property is tagged with an “A” number

The Accounting Dept. conducts an annual inventory of “A” tagged College assets. When your position necessitates that you are a Financial Manager, Equipment Manager (primary user) or Inventory Taker of tangible personal property, then your responsibility is as follows:
• Follow EFSC Procedure 202 Inventory;
• Properly document property changes (Moves/Transfers, Surplus, Vendor Returns, Trade-ins) ;
• Report any lost, stolen or destroyed property to Security and Property Custodian.

These duties will be explained to you by your supervisor.

Policies and Procedures

It is your responsibility to read the College’s Procedures Manual and Board Policy Governance Manual as well as other manuals and/or handbooks that apply to your department in order to have an overview of how the College operates and of the rules and laws that guide its operation.

It is also your responsibility to know the details of the Acceptable Use Policy for use of College computers and for activity online while using College computers.

These manuals and the computer and internet policy may be found online under Policies and Procedures.

Section IV: Payroll Related

Timesheets

EFSC pays employees on a bi-weekly pay calendar. Each week there will be some type of payroll activity — either submitting a timesheet or receiving a paycheck. Timesheets can be filled out and submitted anywhere there is Internet access.

Hover over EFSC Logins and select myEFSC, initial login will be:

Username: B00999999
Password: MMDDYY (Birth date)
Change your password the first time you log in;
if you have a problem Contact Laura Walsh at 321-433-7077 to reset.

To access your time sheet once logged into myEFSC, click the EFSC TitanWeb  icon in the left column;
• The employee information selections screen will appear;
• Under the Employee tab, select Time Sheet link:
• For access to pay stubs, use the Pay Information link.
After you select Time Sheet, a screen will appear with your position title; select Time Sheet button.

Select the type of pay:
• Holiday Pay (FT Employees only) – used during dates the College is closed
• Regular Pay – used for regularly scheduled hours
• Vacation Pay – used for approved time off
• Sick Leave (FT Employees only) – used for sick time
• Personal Pay (FT Employees only) – deducted from sick leave, used for time not classified as vacation or sick; 4 days each year, non-cumulative.
Select the day on which to enter hours by entering the time in and out during the day.

All employees (except FT exempt and faculty) must record their time in and time out on their time sheets.
Full-time employees log in 72 hours per pay period.
• 7:00 am – 4:30 pm (30 minute lunch)
• 7:30 am – 5:00 pm (30 minute lunch)
• 8:00 am – 5:30 pm (30 minute lunch)
Schedules are determined by supervisor and employee.
Part-time employees log in scheduled weekly hours x2 per pay period, with a maximum of 28 hours per week.

It is your responsibility to keep your time up to date and to submit your time sheet at the appropriate or assigned time in order to receive a paycheck. Failure to do so may result in not receiving a paycheck until the end of the following pay period.

Every Thursday there will be pay activity; you will either be submitting a time card or receiving a paycheck. For paydays during holiday periods, you will receive an email to let you know about the changes in time card submissions.

Click on the “Submit for Approval” button once you have completed your time sheet for the pay period. You will receive a message on the screen to let you know that the time sheet was submitted successfully or that there was a problem that you need to correct.

If you click on the “Preview” button, you will see the detail for daily hours during the pay period. You will receive an email to let you know that your paycheck has been processed; however, it will not be recorded in your bank until the next morning or Friday morning.

On the Thursday prior to payday Friday, you will receive an email with a pdf attachment of your paycheck detail.

Note: Employees are not compensated for:
• lunch,
• time away to take a class,
• breaks if not supervisor-approved, or
• any break over 15 minutes, even if supervisor-approved.
Make sure to include all of your breaks from work each day.

IMPORTANT: Time sheet is not complete until you click ‘Submit for Approval.’

Orientation Day: For staff, orientation day is the first day of employment (9 hours for full time and 4 hours for part time); for faculty, the first day of employment is according to his/her contract.

Payroll Deposit

Employees are required to set up Direct Deposit or a Cash Pay Account. Employees who have completed the Direct Deposit Authorization Form will receive an electronic itemized payment statement. Employees are able to access their payroll information online utilizing the time reporting system. For additional information, call the Payroll Office at 321-433-7050.

Calendars

The bi-weekly payroll calendar for the current fiscal year may be found in the Document Center under the Payroll section. Access to the Document Center is through myEFSC.

The College Academic Calendar is on the EFSC website. The calendar lists College workdays as well as the class, registration, exam and graduation schedules.

Timesheet FAQ

How is leave accrued? Accruals for full-time employees are assessed on the second pay period of each month. An employee must either be actively working or on paid leave for at least one-half the month to qualify for the monthly accrual. Accruals for regular part-time employees are assessed on the second pay of each month. In order to qualify for Vacation leave accrual, the eligible regular part-time employee must work at least 40.00 hours over the past two payrolls. Faculty to not accrue Vacation Leave.

Sick Leave: This leave is to be used for employee and family illness and emergency. All full-time staff accrue 8.00 hours of sick leave each month; all full-time faculty will accrue 8.00 hours during the months of August through April.

Personal Leave: 32.00 hours of accrued Sick Leave may be used each year for personal, non-medical reasons.

Why is there a deduction to my Sick Leave balance when I took Personal Leave? Personal Leave is not a separate leave category. Each July 1st EFSC gives all full-time employees the option to use 32.00 of their Sick Leave accrual for personal, non-medical reasons throughout the fiscal year. While these 32.00 hours are tracked over the course of the year on your pay stub as Personal Leave, they are in fact Sick Leave.

Does EFSC offer Bereavement Leave? Accrued Sick Leave may be used in the passing of an immediate family member (i.e., spouse, parent, child, sibling, grandparent, aunt or uncle). Accrued Vacation and/or Personal Leave are to be used for all others. Supervisors may require a note from the funeral director to validate attendance at a funeral.

I’ve been called for Jury Duty. What do I need to do? Complete a Request for Leave of Absence form and attach a copy of the Jury Summons. Your supervisor will sign it and forward it on to the Human Resources Department. After serving (or being excused), forward the Juror Certification slips you receive each day while in Jury Duty to Payroll Department. Upon receipt of those slips, the leave will be processed. A certification of attendance must be received for each day of Jury Duty served.

What happens if I don’t have enough leave accrued to cover an absence? Your pay will be docked for the number of hours absent and not covered by leave time.

How do I request time off (leave)? Request future leave online. An employee must submit a time sheet even though a leave request has been approved.

Contact the Payroll office if you will not be able to complete your time sheet for any reason.

If you have of any questions, please contact the Payroll Department at ext. 7050, 7051 or 7052.

Other EFSC TitanWeb Choices

Under the Employee tab, you may also:
• Check your current benefits and time-off history
• Review tax forms and choose to receive your W-2 electronically
• View your direct deposit information and your check stubs
• Request time off

Also located on the EFSC TitanWeb employee information selection screen is the Personal Information tab. Here you may change your PIN number and view your current personal info (address, phone numbers, etc). Please review the information periodically— especially your Emergency Contact information! Please keep your emergency information up to date.

Section V: Forms/Training

College Forms

Important College documents related to faculty needs, human resources and more can be accessed through the myEFSC Portal. Once logged in, click the Document Center icon for access to the secure repository located in the insideEFSC section of the portal.

Some forms are available to be completed, saved and forwarded by email. A few forms will not have a digital signature capability and will require a signature, so the form must be completed, saved, printed, signed and forwarded by campus mail to the department requiring the written signature.

Training

Access the Training & Development web section online. Workshops and training opportunities are announced on the site or through email (single flyer or via the College e-newsletter, News You Can Use).

The Training and Development office offers workshops to all employees in the following categories:
• Professional Training & Development (customer service, communication, goal setting)
• Technology Training
• Safety and Regulatory (CPR, First Aid, requested departmental safety training)
• Other Training (other training that does not fall under the above categories)

Visit the Search for Training web page in order to register for workshops of your choice. In the future, you may find many of the workshops that are offered will help you accomplish job responsibilities with more ease and speed; some workshops will instruct our employees in new methods or software. If there is a workshop that you would like to attend, but you find that it has already filled and closed, please call the Training Office and ask to be placed on a waiting list.

Faculty must register for CANVAS training. The Academic Technology Dept. will notify faculty members by email of the link available so you may complete training prior to the start of classes for the semester.

There are topics for which every employee will receive mandatory training during the first 30 days of employment.

You will receive an email with log-in instructions for an external site for training on these topics:
• Unlawful Harassment Prevention Training
• Preventing Discrimination and Sexual Violence Training
• Identifying and Reporting Child Abuse and Neglect

Training topics which may be completed by accessing the EFSC Training and Development web page:
• Bloodborne Pathogens Training
• Hazard Communication / Right-to-Know Training 
• Disability Awareness Training
• Confidentiality Training
Training in the HR computer lab for which you will receive an email with a class date--
• Ethics & Guidelines for E-mail and Computer Usage by EFSC Employees

Hazardous Communication / Right to Know Training
This training is especially important for those working in a science lab or clinical facility, Maintenance, Security, Child Care, Criminal Justice, Nursing or Health Sciences. If you have been hired for any of the mentioned departments, make it your responsibility to ask about chemicals stored in your area and about the location of the safety sheets for each chemical.

Hazard Communication Standards (HCS), or “worker right-to-know” laws, regulate how information about workplace chemical hazards is communicated to employees. As with most workplace health and safety standards, worker right-to-know laws have developed in large part according to standards adopted under the federal Occupational Safety and Health Act (OSHA).

Changes to HSC laws:
• new requirements for Safety Data Sheets
• new Hazard Symbols and Pictograms
• new Standardized Hazard Classifications
• new Universal Four Digit Codes for Identifying Chemical Information

For additional information on “Right To Know” laws and materials, contact your campus Security Office staff; they will have copies of the material data sheets.

Identifying and Reporting Child Abuse and Neglect (Vulnerable Persons Act)
This law was enacted following the child sexual abuse scandal that rocked Pennsylvania State University. At Penn State, officials and administrators were made aware of serious and on-going sexual abuse of children perpetrated by one of the assistant coaches, spanning years. Administrators failed to report the suspected child abuse to authorities, thus allowing it to continue against many victims.

As a result, Florida leaders were determined that should such terrible acts occur in one of Florida’s institutions of higher education, public or private, there would be mandatory reporting of the abuse or suspected abuse. There would also be significant penalties for the institution if a failure to report was proven. The law now mandates a $1,000,000 fine for each failure to report, applying to both institutional administrators and the institution's law enforcement agency, if applicable

What Does This Law Mean to You? Ultimately, this law was designed to give us the tools necessary to help protect children from abuse and/or neglect. As citizens of the communities we serve, we need to look out for children and report any suspected abuse or neglect. At Eastern Florida State College we have daily contact with young people on our campuses in the Child Care Centers, enrolled as Dual-Enroll students from the high schools, enrolled as EFSC athletes, members of the YMCA facility, attending athletic programs and activities, and for numerous special events.

This law requires that we all have a heightened awareness for the welfare of these children. It is each employee’s responsibility to report suspected abuse/neglect/abandonment to the immediate supervisor as well as to the Campus Provost, appropriate Vice President, or to the Human Resources Office.

Section VI: Resources - Libraries, IT Support, Printing & Graphics Services

Collegewide Libraries

The Eastern Florida State College Libraries are designed to provide resources and instructional support for the academic and educational requirements of the College. Access to educational resources and assistance in their use directly supports the College's community educational and cultural commitment.

The Library offers information access and instructional support. Inherent in its mission, the College:
• Creates and provides an environment that supports effective teaching, intellectual growth and lifelong learning.
• Provides a variety of services as an integral part of the instructional process, and provides assistance to both students and faculty in the use of all learning resources.
• Provides organized and readily accessible information resources and equipment to meet instructional, institutional and individual needs.
• Provides a staff qualified, concerned and involved in serving the needs of the College and the community.

Information Technologies

The EFSC IT Technical Support Desk serves as the single point of contact between students, faculty and staff and the Information Technology Department. The IT Technical Support Desk staff will assist you with your questions, requests and suggestions or route them to the appropriate area for resolution.

Support Desk hours are 7 AM to midnight seven days a week
Call: 321-433-7600;   Email: itsupport@easternflorida.edu

An IT Project Request system is available inside the myEFSC Portal in the left column under the EFSC Employee Applications drop-down list as IT Project Request; it may be used for requesting reports, new processes, web-based applications and changes/additions to some TitanWeb functions that do not come under the public website responsibility of the Communications Office. The IT staff assists with your computer problems— software, email, telephone, pin number, etc.

Academic software discounts are available to students, staff and faculty on the IT website page.

Printing and Graphics Services

The Printing Office has a work order system available on their web page. You may scan or attach files to send with a work order. Collegewide Printing & Graphic Services (CWP&GS) handles jobs for:
Banners & Posters / Booklet Making / Bulk Mail / Color Copies / Digital imaging system / Folding / Graphic Design / Laminate / Offset Printing / Binding

You will be notified when your request has been completed; the finished product may be emailed to you, forwarded by inter-campus mail or you may personally pick it up.

The department is located on the Cocoa Campus, Building 14, Room 147 or at 433-7485.

Section VII: Other Conveniences - King Center, Discounted Attractions, Health/Wellness

King Center

Full-time and part-time employees of EFSC are offered 50% discounts to selected hall-sponsored performances at the King Center. Discount tickets, subject to availability, must be purchased at the King Center Ticket Office on the day of show. To determine discount availability, call the KCPA Ticket Office at 321-242-2219. Ticket Office Hours:

August through April:
Monday - Friday Noon until 6 PM
Saturday Noon until 4 PM
(or two hours prior to each Main Stage performance and one hour prior to Studio Theatre for Youth performance)
May through July:
Monday - Friday 10 AM until 2 PM
www.kingcenter.com

Tickets at Work & Theme Park Discounts

Eastern Florida State College employees can now take advantage of discounts and special offers to popular theme parks and entertainment attractions nationwide! Discounts are available for the Walt Disney World® Resort, Universal Studios®, SeaWorld, Six Flags, Cirque du Soleil, Las Vegas and New York City performances, movie tickets and much more!

Log into the myEFSC Portal. Check the list under Spotlight in the right column and look for discount ticket information under Tickets at Work and Disney College Days.

Check the park sites for current prices; sometimes Florida resident prices are less expensive than the tickets on either site.

Employee Health & Wellness
Cocoa Contact: Cocoa YMCA 321-433-7770

Fees: Contact YMCA for EFSC employee Rates
Membership card good at all Brevard County YMCAs
Fitness Room: Weight Room, including nautilus equipment, Hydra fitness circuit, treadmills; body composition and nutrition assessments available.
Other: Swimming pool

Melbourne 

Contact: 321-433-5600 (Athletics Dept.)
Fees: None
Fitness Room: Nautilus equipment, recreational basketball
Other: Easy access to Wickham Park for jogging or walking; Intramural Leagues; Fitness Club

Titusville 

Contact: 321-433-5078 (Provost’s Office)
Fees: None
Wellness Center: Hydraulic and free weights, stationary bikes (closed May-August)

Palm Bay 

Contact: 321-433-5224 (Karen Loffler) 
Fees: none
Wellness Center: Strength, aerobic, and cardio equipment
Other: Aerobics room, Fitness trail